Ramp + Odoo Integration

Overview

The Ramp–Odoo integration connects Ramp’s spend management platform with Odoo ERP in real time. It automates key financial workflows—expenses, reimbursements, bills, and vendor data—removing manual entry and reducing errors. Both systems stay continuously updated for accurate, synchronized records.

Accounting Syncs (Chart of Accounts & Analytic Accounts)

Purpose:
Keeps your accounting structure aligned across Ramp and Odoo.

Details:

• Chart of Accounts in Odoo (GL accounts) sync automatically to Ramp. New or updated accounts are mirrored, and deprecated ones are marked inactive.
• Analytic Accounts in Odoo (projects, departments, locations, etc.) appear in Ramp as accounting fields.
• When records sync back to Odoo, Ramp’s fields become Analytic Distribution Tags for precise reporting.

Where to Find:

• Odoo: Accounting → Configuration
• Ramp: Accounting → Settings → Accounting Fields

Transactions & Reimbursements

Card Transactions:
Purchases made with Ramp cards are automatically imported into Odoo as expenses. Each transaction generates a corresponding expense report and journal entry, keeping the general ledger up to date.

Reimbursements:
Employee reimbursements approved and paid in Ramp become Vendor Bills and Bill Payments in Odoo. These entries post automatically to reflect both the expense and payment—no manual work required.

Bills, Vendors & Payments

Bill Pay:
Bills created and paid in Ramp are synced into Odoo as Vendor Bills and Payments. Once synced, the bill status updates to In Payment and the amount due becomes $0. Journal entries are automatically created for full visibility.

Vendors:
Vendors added in Ramp sync to Odoo with contact details intact. Each is classified correctly (supplier rank > 0) for use in purchase orders and other supplier workflows.

Purchase Orders, Receipts & Users

Purchase Orders:
Odoo POs sync into Ramp automatically, including vendor details, dates, and line items. This gives teams full visibility under Manage Spend → Purchase Orders.

Receipts:
When items are received in Odoo, receipt data updates the linked PO in Ramp, showing which items have been fulfilled.

Users:
Employee data stays consistent between systems—new or updated Odoo users sync automatically to Ramp with their name, email, and status.

Statements & Reporting

Credit card statements and cashback transactions from Ramp sync to Odoo automatically. Each statement creates a vendor bill and payment entry, ensuring liabilities, payments, and cashback are all reflected in the general ledger.

Summary

The Ramp–Odoo integration provides end-to-end automation across accounting, procurement, and finance. It aligns accounts, users, vendors, transactions, and reports between both systems—saving time, improving accuracy, and giving teams a unified view of company spend and financial activity.

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